What is an Avail Check?
"Avail Check" is a term used in the entertainment business that refers to asking about a person’s availability to work on an upcoming production. Studios, production companies, and department heads often reach out to crew members to check to see if they are free to work for a set range of dates.
Impact makes it easy to send avail checks to crew members on our platform.
Why use Impact to run an Avail Check? Can’t I just email the crew directly myself?
Gone are the days of juggling text messages, phone calls, emails, and facebook group posts to try to find and stay in touch with your fellow crew members looking for work.
Impact is an all-in-one tool that allows hirers to quickly search for qualified crew, contact them to confirm their availability and track their responses all in one spot.
And not only can Impact help you stay organized, Impact also allows you to expand your network and search for top-tier crew beyond your usual contacts. Our platform has a database of over 500,000 below-the-line experienced crew members globally that can be filtered by role and location so you can find whoever you need, right where you need them.
Even if you don’t have their contact information, you can now reach out to a crew member via the Impact platform to check if they are available.
How do I send someone an Avail Check on Impact?
Once you have identified someone you want to send an avail check to using Impact’s search feature, you will see a “Check Avail” button on the profile card in the search results.
You can also access the “Check Avail” button in the header of an individual’s profile.
Once you click a “Check Avail” button, a dialogue box will arise asking you to “Add a Job” if you haven’t already, noting brief details about the production location and dates. Or, simply select a job you’ve already added. You may also include an optional personalized note for each candidate.
Once you click, “Submit,” the crew member will receive an email and can respond as available or unavailable.
How do I add a job?
Impact’s hiring feature allows you to manage an unlimited number of jobs or productions at once. You can add a job to your slate either through the “Add A Job” button in the Avail Check module after you’ve clicked the Check Avail button, or you can add a job in the Hiring tab of the site accessible via the site header.
Once you click “Add A Job” a module will appear on-screen asking you to specify the following details for this job:
- *Production Name or Alias
- *Format (select Feature Film, TV Series, or Other)
- Studio/Production Company
- *Role (select a role from the dropdown of ~275 options)
- *Location (select a location from the auto-fill)
- *Start Date
- *End Date
Fields mark with an asterisk (*) are required. Once you have filled out the required fields select “Save.”
Now that you’ve created a specific Job, you can search for Crew and send them an Avail Check.
What if I want to do an Avail Check for a role that is not listed in the drop-down?
If the role you would like to do an avail check for is not in our database, you must use Impact’s Availcheck Pro service. Learn more about that service at impact.net/availcheckpro.
What happens when I send an Avail Check to someone?
When you press submit on an avail check, the crew member will receive an email with your name and the details of the job you selected. The email offers them the option to select “Yes” or “No” to respond and let you know if they are available for the job.
Once the candidate clicks either “Yes” or “No” your job listing in the hiring tab will be automatically and instantly updated to reflect whether they are “Available” or “Not Available.” If they are available, you will then be able to see the candidate’s contact information to reach out to them offline for hiring next steps.